Backgrounds Online's Knowledge Bank

When you’re ready to store your results, you need to ensure the privacy of your applicants’ information is securely maintained at all times.

Security is one of the most important factors when storing results of background checks done on employees. Background checks deal with highly sensitive and personal information about people’s lives.

While Backgrounds Online does store clients’ results on its secure website, unfortunately, it cannot be held responsible for storing results for an indeterminate amount of time. Therefore, it can offer a few suggestions to employers when storing results background checks.

Employers may opt to store their results digitally, whether on hard drives or backed up on disks. If opting for this method, employers must make sure the results they are storing are secured. This should mean setting up security methods on their computers, such as unique passwords and even setting up a firewall to ensure that information cannot be “hacked” from outside their office.

When storing results, employers can print hard copies of the background reports and store them in employee files. These files must be locked and secured with the person and staff who manage them. Of note, any time an employer should change the Backgrounds Online password should it lose any of its’ employees who has access to the website.